Team Assistant to Finance and Purchasing Directors
- Entreprise
- Michael Page
- Lieu
- Geneva
- Date de publication
- 27.04.2024
- Référence
- 10168368
Description
Entreprise :
Our client is an international HQ.
Description du poste :
* Calendar Management for the two directors and meeting organisations.
* Purchase Order Management: Follow up on Purchase Order requests in SAP, including checking supporting documents, collecting signatures, and storing documents in the appropriate repositories.
* Stakeholder Communication: Communicate effectively with internal stakeholders to obtain accurate information and ensure compliance with procedures.
* Vendor Management: Handle vendor creation and modification in SAP, and create purchase orders as required.
* Invoice Verification: Verify invoices against external resource timesheets, perform good receipts in SAP, and resolve invoicing issues.
* Filing and Archiving: Maintain accurate filing and archiving of all documentation for both departments.
* Ad-hoc Reporting: Generate reports on request, providing insights into purchase and procurement activities.
* Resources Management of all the contracts for external consultants
* Process Optimization: Participate in the optimization of procurement processes for the department, including financial commitments follow-up and forecasting activities.
Description du profil :
* Professionalism: A mature attitude, integrity, and discretion are crucial for this role.
* Attention to Detail: Demonstrated respect for procedure requirements and deadlines.
* Technical Proficiency: Good knowledge and experience with SAP
* Computer Literacy: Proficiency in MS Office, especially in collaboration tools such as SharePoint, MS Teams, and Confluence.
* Communication Skills: Excellent verbal and written communication skills in English, with a service-oriented, "can-do" attitude.
Our client is an international HQ.
Description du poste :
* Calendar Management for the two directors and meeting organisations.
* Purchase Order Management: Follow up on Purchase Order requests in SAP, including checking supporting documents, collecting signatures, and storing documents in the appropriate repositories.
* Stakeholder Communication: Communicate effectively with internal stakeholders to obtain accurate information and ensure compliance with procedures.
* Vendor Management: Handle vendor creation and modification in SAP, and create purchase orders as required.
* Invoice Verification: Verify invoices against external resource timesheets, perform good receipts in SAP, and resolve invoicing issues.
* Filing and Archiving: Maintain accurate filing and archiving of all documentation for both departments.
* Ad-hoc Reporting: Generate reports on request, providing insights into purchase and procurement activities.
* Resources Management of all the contracts for external consultants
* Process Optimization: Participate in the optimization of procurement processes for the department, including financial commitments follow-up and forecasting activities.
Description du profil :
* Professionalism: A mature attitude, integrity, and discretion are crucial for this role.
* Attention to Detail: Demonstrated respect for procedure requirements and deadlines.
* Technical Proficiency: Good knowledge and experience with SAP
* Computer Literacy: Proficiency in MS Office, especially in collaboration tools such as SharePoint, MS Teams, and Confluence.
* Communication Skills: Excellent verbal and written communication skills in English, with a service-oriented, "can-do" attitude.