Trading Associate and Administrative Assistant

For its office in Neuchâtel, Glenmark Specialty is currently looking for

Trading Associate and Administrative Assistant

Trading

• Be part of the trading team that ensures smooth, efficient, reliable and timely flow of products across all geographies
• Daily use of SAP to perform specific operations: Sales orders, Purchase orders, Invoice generation, document control
• Act as point of contact between trading team, demand planning and export logistics in all regions to gather purchase orders and ensure flawless execution of trading related activities  
• Creating new vendors, maintaining existing ones and performing required modifications in SAP
• Maintains and updates prices and commercial terms
• Actively participates in the continuous improvement of the global trading process and maintain/update corresponding procedures accordingly

Administration

• Assist with travel organization, events and meetings
• Assist with legalization of documents (liaise with consulates, embassies, attorneys and every relevant parties in the legalization process)
• Assist in ordering of office supplies and general office management tasks
• General administrative support as needed

Finance

• Update financial spreadsheets for intercompany Reconciliations, manage and reconcile intercompany transactions
• Checking, validating and booking of AP and AR invoices in SAP, assist processing of Vendor Payments
• Reconciles accounts related to receivables and payables, record banking transactions in SAP & perform bank reconciliations statements
• Prepare schedules related to financials on a quarterly basis
• Support Glenmark monthly and quarterly closings and ad hoc assignments relating to accounting, AP & AR

Minimum Requirements / Qualifications

• At least 2-3 years of experience
• Prior accounting experience (Accounts Payable/Receivable, accounting software)
• Profcient in Microsoft Office Suite
• SAP Experience: able/willing to learn
• Collaborative and a strong team player
• Excellent written and verbal communication skills in English and French
• Bachelor's degree in a related field or comparable education/experience
• To be successful in this position, the candidate must be detail oriented and results focused, and have a demonstrated ability to multi-task and prioritize